IRS debunks tax refund myths

https://www.irs.gov/newsroom/irs-debunks-tax-refund-myths

Taken from the IRS Newsroom page.

IR-2020-161, July 16, 2020

WASHINGTON ― With the July 15 tax deadline now past, the Internal Revenue Service reminds all taxpayers that there is no secret way to find out when a refund will be issued.

Most taxpayers have already filed their federal tax return, and many have already received their refund. Those that have not are understandably eager for details about when their refund will arrive. When it comes to tax refunds, a few common myths keep circulating and misinforming taxpayers.

Some key facts can help people understand the refund process better:

  • Taxpayers who file electronically and use direct deposit can expect their refund faster than those who mail a paper return, especially since the COVID-19 outbreak has reduced IRS staffing available to process paper returns.
  • Taxpayers who file a paper tax return are likely to face processing and refund delays.
  • The best and easiest way to check on a refund is Where’s My Refund?
  • The Where’s My Refund? tool available on IRS.gov and the IRS2Go mobile app.
  • A tax refund’s status can be checked within 24 hours after the taxpayer receives the e-file acceptance notification.
  • “Where’s My Refund?” is updated once a day, usually overnight.

Processing delays for paper tax returns

The IRS continues to process electronic and paper tax returns, issue refunds, and accept payments.

The IRS is experiencing delays in processing paper tax returns due to limited staffing. This is causing refund delays. Taxpayers who have already filed a paper return should know that the IRS is processing paper returns in the order in which they are received.In addition, interest on individual 2019 refunds reflected on returns filed by July 15, 2020, will generally be paid from April 15, 2020, until the date of the refund. Interest payments may be received separately from the refund and are considered taxable income in the year received.

Taxpayers who filed a paper return should not file the same tax return again or call the IRS.

Common myths about tax refunds include:

Getting a refund this year means there’s no need to adjust withholding for 2020

To help avoid a possible surprise next year, taxpayers should look to make changes now. Adjusting tax withholding with an employer can help ensure that neither too much nor too little tax is withheld from an employee’s paycheck. The Tax Withholding Estimator helps taxpayers figure out the right amount.

Calling the IRS or a tax professional will provide a better refund date

Contacting the IRS or a tax professional will not expedite a refund. IRS assistors and tax professionals cannot move up a refund date nor do they have access to any “special” information that will provide a more accurate refund date.

Ordering a tax transcript is a secret way to get a refund date

Ordering a tax transcript will not help taxpayers find out when they will get their refund and it does not accelerate the issue date of a refund.

The Where’s My Refund? tool is wrong because there’s no deposit date yet

WhenWhere’s My Refund?shows the tax return status is received it means that we have received the tax return and are processing it. Some returns may take longer to process than others and needs further review. This includes when a return:

  • Includes errors
  • Is incomplete
  • Is affected by identity theft or fraud
  • Includes a Form 8379, Injured Spouse Allocation, which could take up to 14 weeks to process

Taxpayers will be contacted by mail if the IRS needs more information to process a tax return. People waiting for a refund in the mail should plan for the additional time a check takes to arrive.

Something is wrong when the refund amount is less than expected

There are a lot of reasons that cause a tax refund to be different than expected. Situations that could decrease a refund include:

  • Taxpayer math errors or mistakes
  • Owing federal or state taxes, child support, student loans or other federal non-tax obligations
  • A portion of the refund is held while IRS reviews an item claimed on the return

The IRS will mail a letter of explanation if these adjustments are made. Some taxpayers may also receive a letter from the Department of Treasury’s Bureau of the Fiscal Service if their refund was reduced to offset certain financial obligations.

Taxpayers can call the IRS’s automated refund hotline at 800-829-1954, which uses the same information as “Where’s My Refund?”. There is no need to call the IRS unless Where’s My Refund? says to do so.

Pending: Americans Waiting for their Tax Refund

This year, 2020, gave American taxpayers an extra three months to file and pay your taxes. But with that, many Americans that filed before April 15th are still waiting for their refunds.

An IRS spokesperson, Eric Smith said, “Yes, some paper returns filed early in the season have not yet been processed.”

Check the status of your refund

Use the “Where’s My Refund?” tool at irs.gov/refunds or by calling 800-829-1954. Check once a day, since the refund portal is only updated once a day.

Over 21 Days

If its been longer than 21 days since you e-filed, you should call the IRS. If you received a letter or the refund portal reads to contact the IRS. You should call the IRS. Expect long waits. I learned that the best time to call is on Wednesday’s. They tend to be the slowest days and hold time can range from 2 hours to they are no longer receiving calls. Yes, you read that right. I have called at 11 am and got the message that said they are no longer taking calls for the day.

Keep in mind that if you’re due a refund, you’ll get the full amount. There’s no penalty assessed by the IRS even if the return is late. There is only a late-filing penalty if you owe.

California state tax numbers

Once you have the EIN, you will also need to get a California tax numbers in order to pay for a variety of state business taxes. 

Business tax numbers in California are often confused with the Employer Identification Number.  The EIN is a separate number that is used to federally register a business with the Internal Revenue Service (IRS) and may be needed in addition to state tax numbers.   

The most common reasons a California business will need to register for a state business tax numbers include:

  • Sales Tax – Businesses selling products and certain services are required to collect sales taxes and will need to register with the California Department of Tax & Fee Administration. Often paid Quarterly.
  • Employees Taxes – Businesses with employees will need to register with the California Employment Development Department to get a Withholding Tax Number and Unemployment Number to pay for payroll taxes.  Often paid Monthly.

California Employer Identification Number (EIN)

Starting a business. It’s time to register and get a California Employer Identification Number (EIN) and California state tax ID numbers.  The Identification Numbers are used to register a business with the federal and state government in order to pay sales taxes, payroll taxes, and withhold taxes from employee wages.

Let’s dive in and see when they are required, when you need to use them, how to get them and the cost of getting them.

Employer Identification Number (EIN)?

The Employer Identification Number, EIN, also known as the FEIN or Federal Employer Identification Number. The FEIN is a unique 9 digit number that identifies a business, similar to a social security number.

The EIN is needed for California business entities that are sole-proprietorship, single-member LLC (with employees) registered as a partnership, corporation, or multi-member LLC, trust, estates, real estate mortgage investment conduits, and non-profit organizations. The EIN is optional for sole-proprietorship and single-member LLC’s that do not have employees, the owner’s social security can be used instead.

EIN Required:
To hire employees, paying payroll taxes, income tax withholdings, create a 401(k), purchase existing business, create a partnership or LLC, file bankruptcy, unemployment taxes, and to prevent identity theft.

EIN Uses:
You can open up a business bank account, apply for a business license and permits, and filing tax returns.

Apply for an EIN

Visit the Internal Revenue Service (IRS) website, during normal working days and hours.

It takes less than 30 minutes to file the EIN online. The EIN will be given within minutes.

Other options, include by mail and fax. Download the form and follow the instruction provided on SS-4 form.

COST: Free

Information to Provide for an EIN

Make sure you have the following information to make the process smoother and faster.

  • Legal Business Name and Address
  • Name(s) of the owner(s) or principal officer(s)
  • Name(s) and contact information of the owners, directors, officers or members
  • Type of business and what description of products/services the business does
  • Date the business was started or acquired
  • Closing month of the entity’s accounting year (Recommend December 31st)
  • Number of employees expected to be hired
  • Contact information

Multiple EIN

If you already have an EIN for your small business but want to have multiple ones for different parts of your business, here are some tips. You can only create one (1) EIN per day.

Reasons to have multiple EIN is to separate your business entities. For example, a real estate agent can have one EIN for his rental property business, a EIN for his real estate agent business, and even a EIN for his construction business. Just note, that each EIN should have its own bank account to help separate your revenue and expenses. Otherwise, come tax time, you will be spending hours gathering everything and possibly loosing valuable qualified deductibles.

Free Apps to Track Your Business Miles

If you drive your personal vehicle for business they may qualify for the standard mileage rate deduction.

Prior to Apps, can you believe that tracking was done by notebook. Just as with a notebook, you miss noting down a business drive you took. But with an App, it can automatically track mileage for you. Here is a few of the Apps, I believe you will enjoy using, in no particular order.

Free Mileage Tracker Apps That Work

Stride

This app tracks your miles and more. The app is FREE and log every mile you drive and can help track expenses like parking fees and toll fees.

Cost: Free
Android and Apple

MileIQ

This app tracks your miles and more. MileIQ has a free version with limited drives per month, max of 40 drives. Do more than 40 drives a month and you will need to sign up for the premium unlimited version. Drives can be categorized into personal or business drives.

Cost: Free with 40 drives. Unlimited $5.99 P/ Month
Android and Apple

Everlance

This app tracks your miles and more. The app automatically starts and stops by detecting when your car starts moving and tracking those miles. All you have to do is swipe to identify if it was a business or personal drive. Still need more, set a work schedule and the App will categorize any drive during that as a business drive.

Cost: $8 P/Month or $60 for the Year.
Android and Apple

How to File a Secretary of State SI-550 NC Form

A business that is a corporation must file form SI-550 NC every year with a filling fee of $25.

Here is the process/instructions in filling the California Secretary of State Statement of Information.

  1. Find new applications online at State of California Site.
  2. Changes to information in a previously filed Statement of Information can be made by filing a new Form SI-550. If there has been no change in any of the information contained in the previous complete Statement of Information a Statement of No Change (Form SI-550 NC) may be used.
  3. Status of Corporation: Filing Form SI-550, the corporation must be active or suspended/forfeited on the records of the California Secretary of State.
  4. Fees: Fees vary and payments are made by check payable to the Secretary of State.
  5. Copies: To obtain a copy or certified copy of this filed Statement of Information, include payment for copy fees and certification fees at the time this Statement of Information is submitted. Copy fees are $1.00 for the first page and $.50 for each attachment page.
    For certified copies, there is an additional $5.00 certification fee, per document.
  6. Processing Dates: For current processing dates, go to www.sos.ca.gov/business/be/processing-dates.
  7. Hard Copy Forms: Type or print legibly in black or blue ink. Complete the Statement of
    Information (Form SI-550) as follows.

Item Instruction Tips

  • (1) Enter the name of the corporation exactly as it appears on file with the California Secretary of State, including the entity ending (ex: “The Workout Gym, Inc.” or “Jose’s HVAC Company”).
  • (2) Enter the 7-digit Entity Number Issued by the California Secretary of State.
  • (3A) Enter the complete street address, city, state and zip code of the corporation’s principal executive office.
  • (3B) Enter the complete mailing address, city, state and zip code of the corporation, if different from Item 3a.
  • (3C) Enter the complete street address, city and zip code of the corporation’s principal office in California, if any and if different from Item 3a. Complete this item 3c only if the address in Item 3a is outside of California.
  • (4) Enter the name and complete business or residential address of the corporation’s:
  • a. Chief Executive Officer (i.e. president), Secretary and Chief Financial Officer (i.e. treasurer).
  • (5A) California Stock and Agricultural Cooperative Corporations ONLY: Enter the name and complete business or residential address of the corporation’s current director(s).
  • (5B) California Stock and Agricultural Cooperative Corporations ONLY: Enter the number of vacancies on the board of directors, if any.
  • (6) The corporation must have an Agent for Service of Process. There are two types of Agents that can be named: • an individual (e.g. owner, director or any other individual) who resides in California with a physical California street address; OR a registered corporate agent qualified with the California Secretary of State. An Agent for Service of Process is responsible for accepting legal documents (e.g. service of process, lawsuits, subpoenas, other types of legal notices, etc.) on behalf of the corporation.
  • (6A & B) If Individual Agent: Enter the name of the agent for service of process and the agent’s complete California street address, city and zip code. If an individual is designated as the agent, complete Items 6a and 6b ONLY. Do not complete Item 6c.
  • (6C) If Registered Corporate Agent: Enter the name of the registered corporate agent exactly as registered in California. If a registered corporate agent is designated as the agent, complete Item 6c ONLY. Do not complete Items 6a and 6b
  • (7) Describe the general type of business that is the principal business activity of the corporation.
  • (8) Type or print the date, the name and title of the person completing this form and sign where indicated.

Additional Information to filing Form SI-550

(OPTIONAL) Submission Cover Sheet: To make it easier to receive communication related to this document, including the purchased copy of the filed document, if any, complete the Submission Cover Sheet. For the Return Address: Enter the name of a designated person and/or company and the corresponding mailing address. Please note that the Submission Cover Sheet will be treated as correspondence and will not be made part of the filed document.

Legal Authority: General statutory filing provisions are found in California Corporations Code sections 1502 and 2117 and Food and Agriculture Code section 54040. All statutory references are to the California Corporations Code, unless otherwise stated. Failure to file this Statement of Information by the due date will result in the assessment of a $250.00 penalty. (Sections 2204 and 2206; California Revenue and Taxation Code section 19141.

FTB Suspension/Forfeiture: If the corporation’s status is FTB suspended/forfeited, the status must be resolved with the California Franchise Tax Board (FTB) for the corporation to be returned to active status. For revivor requirements, go to the FTB’s website at ftb.ca.gov or contact the FTB at (800) 852-5711 (from within the U.S.) or (916) 845-6500 (from outside the U.S.). SI-550 – Instructions (REV 12/2020) 2020 California Secretary of State bizfile.sos.ca.gov

California Business License

There is no state of California business license. There are counties/cities that require licenses. Check your local city to see what requirements are needed to register for a business license.  

Los Angeles –  Businesses located in or have employee conducting business in the City limits of Los Angeles will need to complete a New Business Registration and obtain a Business Tax Registration Certificate with the Office of Finance.

Baldwin Park – Form can be downloaded or can receive the application over the counter and the fee is $133.00. Application and fee can be mailed in or can be paid over the counter in between the hours of 7:30 a.m. to 5:45 p.m.

Covina – The City of Covina is pleased to support and partner with businesses located within our jurisdiction. To determine whether a business is located within the City limits, check the street address. If the address is 2999 or lower, the business location is in the City. If the address is higher than 2999, but has a Covina CA mailing address, the location is in an unincorporated area of Los Angeles County. While some of the resources listed here are provided regardless of location, others are specific to either the City or the County.

Applications for a City of Covina (street addresses 2999 or lower) business license are available from the Finance Department at City Hall, or online in PDF fillable format.  For questions regarding Business Licenses, call (626) 384-5512, or visit the Finance Department, Covina City Hall, 125 E. College St., Monday through Thursday, 7:00am to 6:00pm.

West Covina – The easiest and fastest way to apply for a new business license or renew your current license is using the online filing method. To begin, simply click on the “start now” button located on the right of this page. From the main menu please select the “apply” option to submit a new application for your business.

If you need further assistance applying for a business license, you are welcome to contact us at WestCovina@hdlgov.com or by phone Toll-Free at (626) 513-0043. Office hours are Monday-Friday 8:00 a.m. to 5:00 p.m.”

Azusa – The Business Licensing Division is responsible for Issuing business licenses, Verifying ownership and other related information as requested, and answering questions related to taxation and requirements for operating a business.To schedule an appointment, please call the Business License Division at (626) 812-5249. During normal business hours Monday – Thursday 7:00 a.m. to 4:00 p.m.

File your TAXES for FREE. Here’s how to file your 2019 Tax Return for FREE

Looking to file your taxes for free! You are not alone and the government has certain requirements that can allow you to file your federal taxes for free, its called ‘Free File’. IRS Free File providers allow taxpayers to prepare and file your federal individual income tax return for free using tax-preparation-and-filing software. Each provider has some requirements for you to qualify. See below to see which one suits you.

Let Free File do the hard work for you with big box brand-name software or Free File Fillable Forms used to mail your federal return in. Free File is one of several ways that low income and older taxpayers can save money and file their taxes.

For taxpayers on a fixed income, every penny saved matters.

Learn more at IRS Website

The Volunteer Income Tax Assistance (VITA) program offers free tax help to people who generally make $56,000 or less, persons with disabilities and limited English speaking taxpayers who need assistance in preparing their own tax returns. IRS-certified volunteers provide free basic income tax return preparation with electronic filing to qualified individuals.

In addition to VITA, the Tax Counseling for the Elderly (TCE) program offers free tax help for all taxpayers, particularly those who are 60 years of age and older, specializing in questions about pensions and retirement-related issues unique to seniors. The IRS-certified volunteers who provide tax counseling are often retired individuals associated with non-profit organizations that receive grants from the IRS.

Know Your Protections Under the IRS Free File Program

  • Get a free federal tax return – As long as you qualify for the Free File federal return offer, you must not be charged for preparation and e-filing of a federal tax return.
  • Be protected from unnecessary fees – Other than state tax preparation fees and a possible fee if you choose to continue with tax preparation when you don’t qualify for the federal return offer, you must not be offered or solicited marketing, promotional rebates, or any other form of selling activity on the Free File company’s website. Any state preparation or non-qualifying fees must be disclosed on the company’s Free File landing page.
  • Be guided in your choices – If you find you don’t qualify for a specific company’s Free File offer after visiting their Free File website, you may return to the IRS.gov Free File website to seek another Free File online offer. Each Free File company will provide you information when you don’t qualify, with the option to select a link to bring you back to IRS.gov Free File site to select another company.
  • Get help if you need it – If you need help when you are on the company’s Free File website and doing your taxes, you may refer to the company’s free customer service options.
  • Be reminded of Free File – If you used Free File last year, you should receive an email from the same company product that you used, welcoming you back to Free File. The email should include a link to the company’s Free File online program and explain how to file with the program.
  • Be protected from bank product fees – As part of Free File, you must not be offered any bank products such as Refund Anticipation Loans or Refund Anticipation Checks.
  • Get help finding a free option for you – IRS offers a Free File online Look-up tool to help you find an offer that best meets your needs.
  • Get important information on possible charges for state returns – Many Free File online products offer free state tax preparation. Some charge a state fee. Be sure to read each company’s information carefully.
  • Contact IRS – If you have a question about the IRS Free File Program contact us at freefile@irs.gov. The mailbox only handles suggestions, feedback or concerns about the Free File program. For questions about your Free File tax return or tax law contact your provider’s customer service. Non-Free File topics submitted will not receive a response. Do not email ANY personal information, such as a Social Security number or a home/office address.

IRS Free File Infographic

Income Tax Credits

Child Tax Credit (CTC)

The federal child tax credit (CTC) is a partially Refundable credit that allows low- and moderate-income families to reduce their tax liability dollar-for-dollar by up to $2,000 for each qualifying child. The credit phases out depending on the modified adjusted gross income amounts for single filers or joint filers.

Child Tax Credit Qualification

For a taxpayer to qualify for the credit, any children must meet several criteria: age, relationship, support, dependent, citizenship, and residence. The child must be under age 17, biologically-related to and claimed as a dependent by the taxpayer applying for the credit, not provide more than 50 percent of their own financial support, be a U.S. citizen, U.S. national, or U.S. resident alien, and have lived with the taxpayer for more than half of the preceding calendar year. (Step-children and foster children may qualify if they meet certain requirements.) The Tax Cuts and Jobs Act also added a requirement that parents be able to verify a valid Social Security Number (SSN) for each eligible dependent.

Earned Income Tax Credit (EITC)

The Earned Income Tax Credit (EITC) is used to offset income and payroll taxes for low-income workers. It was created to mainly promote work and to reduce poverty. Therefore, it is only available to those who are employed.

At the same time, the EITC is complicated, has a consistently high error rate, and creates a disincentive to work once recipients reach a certain income level. It also imposes a marriage penalty, reducing the credit’s value for married workers, and creates disparity between workers with and without children.

Taxpayers generally receive the credit while filing their taxes. This tax credit is refundable.